In the Create or Open Outlook Data File dialog box, in the File name box, type the name as you want it to appear in the Outlook folder pane, and then click OK.īy default, data files are not password-protected.
In the New group, click New Items, point to More Items, and then click Outlook Data File. Or, if your online mailbox is near your storage quota, you could move some items at an Outlook Data File(.pst). For example, older messages and items that you don’t use regularly can be archived to an Outlook Data File (.pst). Sometimes additional data files are needed. When you run Outlook for the first time, the necessary data files are created automatically.
To create one, you start with an Outlook Data File.Ĭreate an Outlook Data File (.pst) to save your information Once you create the folders you need, just drag-and-drop emails into your PST file, and they will move to your new archive wherever you created it.If you like to use folder for managing your email, then you should know about Personal Folders. To do this (or create any folder, for that matter), just right-click the new PST folder and Click New Folder. Personally, I like to add the Inbox and Sent Items folders to begin archiving old emails from my online Mailbox into my PST archive. With the PST file created, Outlook automatically adds it to your Profile on the left side of the Home Tab. I like to store the file in my OneDrive Folder to keep it synced up with my other laptops. TIP: By default, Outlook 2016 stores PST files in the C:\Users\USER\Documents\Outlook Files folder. Give your PST Outlook data file a name and click OK.
Open Outlook 2016 and Click the Home tab > New Items > More Items > Outlook Data File. How to Create an Outlook Data File (.PST) Archive File in Outlook 2016 The process is very similar to previous versions of Outlook – follow the screenshots below to get started.
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